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In a crisis response team, everyone wants to share information quickly. But in the chaos of a crisis, things can get out of hand: people talk over each other, discussions break out while facts are still being shared, and important information gets overlooked.
That is why it is important to use the round-robin method during your crisis meeting. The chairperson gives the floor to the team member to their left, and then proceeds clockwise, one by one. Everyone at the table knows exactly in advance when it will be their turn. This creates a sense of calm and clarity and prevents people from unintentionally interrupting one another.
In the circle method used in situation analysis, each team member briefly and systematically shares the key facts and assumptions related to their own area of responsibility. Only information is shared at this stage; no opinions or discussions take place. This quickly results in a comprehensive and clear picture of the situation.
This is ideal for the logger. The information is received by team member and topic and can be accurately recorded right away. This results in a clear log that supports the rest of the decision-making process.
